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Invitation Cards | Wedding Planner App

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Plan Like a Pro
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Budget Your Way
Honeymoon Hideaway

The Ultimate Wedding Planning Checklist for Couples

June 9, 2025

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The Ultimate Wedding Planning Checklist for Couples

Topics

01

Introduction

02

12–9 Months Before the Wedding

03

9–6 Months Before the Wedding

04

6–3 Months Before the Wedding

05

3–1 Months Before the Wedding

06

2–4 Weeks Before the Wedding

07

1 Week Before the Wedding

08

Wedding Day Checklist

09

Post-Wedding Checklist

10

Bonus Tips

Planning a wedding is no small feat—it’s a beautiful whirlwind of rituals, family emotions, colorful celebrations, and lots of moving parts. Whether you’re the bride, groom, or a family member leading the charge, it’s easy to get overwhelmed by the sheer volume of tasks. From pre-wedding ceremonies to post-wedding receptions, every event needs attention to detail.

This ultimate wedding planning checklist is designed to guide couples step by step—ensuring you don’t miss anything, no matter how grand or intimate your wedding is.

12–9 Months Before the Wedding

Define the Vision

Discuss your ideal wedding style: traditional, modern, fusion, destination, temple wedding, etc.
Agree on cultural or religious ceremonies to include (Hindu, Sikh, Muslim, Christian, interfaith).
Align on priorities—what matters most: photography, venue, guest experience, rituals, etc.

Set the Budget

Create a rough estimate of overall budget.
Allocate portions for venue, outfits, décor, food, gifts, photography, etc.
Identify who is contributing financially from both families.

Finalize the Date

Consult a priest/astrologer (if you’re considering an auspicious date).
Check for long weekends or holiday clashes.

Book the Venue(s)

Tour multiple venues for various functions (engagement, sangeet, wedding, reception).
Reserve venues early, especially during peak wedding season.

Draft the Guest List

Create a master list (split by both sides).
Categorize into must-invite, nice-to-invite, and optional.
Start collecting contact details.

9–6 Months Before the Wedding

Book Key Vendors

Photographer & videographer
Caterers (if not included with venue)
Wedding planner or coordinator
Decorators/florists
Band/DJ and entertainment
Priest/officiant

Begin Shopping for Outfits

Bridal lehenga, groom’s sherwani, outfits for pre-wedding functions.
Caterers (if not included with venue)
Don’t forget jewelry, shoes, and accessories.
Plan for tailoring, trials, and fittings.

Start Invitation Design

Decide between printed and digital invites (or both).
Choose a design theme that aligns with your wedding aesthetic.
Include RSVP links or QR codes if using digital guest management tools.

Reserve Accommodation

Block hotel rooms or guest houses for out-of-town guests.
Arrange transportation or shuttle services between venues and hotels.

6–3 Months Before the Wedding

Plan the Ceremonies & Functions

Finalize rituals, timings, and sequences.
Decide on mehendi, haldi, sangeet themes and locations.
Book any special performers, dancers, or emcees.

Send Save the Dates

Especially helpful for guests traveling from afar.
Use WhatsApp, email, or even a simple wedding website.

Begin Pre-Marital Documentation

Court marriage registration (if applicable).
Interfaith/civil paperwork.
Passport name changes, visa applications for honeymoon, etc.

Menu Planning

Taste test different caterers.
Customize the menu to include regional favorites, special dietary needs.
Don’t forget welcome drinks, late-night snacks, and desserts.

3–1 Months Before the Wedding

Send Wedding Invitations

Include RSVP deadlines, dress codes, event timings, and locations.
Use guest management apps or spreadsheets to track responses.

Finalize All Outfits

Ensure everything is stitched, tried, and ready.
Backup outfits and emergency kits (safety pins, fashion tape, stain remover).

Bridal & Groom Beauty Prep

Schedule facials, hair trials, skin treatments.
Consult makeup artists and confirm booking.
Groom: haircuts, skincare, beard grooming, etc.

Plan Guest Gifts & Favours

Personalized thank-you gifts.
Welcome hampers for guests in hotels
Return gifts that reflect your culture or personality.

Rehearse Dance Performances

Finalize choreography for Sangeet.
Schedule group practice sessions.

2–4 Weeks Before the Wedding

Confirm All Bookings

Vendors, logistics, performers, and venue.
Share final guest count with caterers and planners.

Prepare Wedding Day Schedules

Share event timelines with vendors, families, bridal party.
Print copies or use a shared Google Doc.

Arrange for Ritual Items

Buy or rent pooja samagri, coconut, kalash, flowers, turmeric, etc.
Assign someone responsible to carry these to venues.

Trial Run for Hair & Makeup

Brides should schedule a full trial with jewelry and outfit.
Take photos for reference on the wedding day.

1 Week Before the Wedding

Pack for the Wedding

Create separate bags for each event.
Keep all jewelry, undergarments, footwear ready.
Emergency pouch with medicines, bandaids, and essentials.

Welcome & Hospitality Plans

Prepare welcome speeches or notes.
Assign family or friends as guest liaisons.
Double-check transport arrangements.

Assign Responsibilities

Create a “bridal/groom squad” checklist.
Hand over duties like gifting, ceremony coordination, vendor payments.

Wedding Day Checklist

Eat a light, nourishing meal.
Stay hydrated.
Take a moment to breathe and soak it all in.
Follow your timeline, but let go of perfection.
Smile. Laugh. Cry happy tears.

Post-Wedding Checklist

Thank You Notes

Send thank-you messages or notes to guests and vendors.

Gift Tracking

Record who gave what and plan reciprocation accordingly.

Legal Formalities

Submit marriage registration documents.
Update bank, passport, insurance, or other official documents.

Honeymoon Prep

Final check on flights, bookings, packing, and vaccinations.

Bonus Tips

Use a Guest Management App: It simplifies invitations, RSVPs, and guest coordination. Perfectly Wed is one of the best apps for guest management at this time.
Keep a Wedding Folder: Store contracts, invoices, schedules, and vendor contacts.
Be Kind to Yourself: Not everything will go exactly as planned—and that’s okay.
Enjoy the Journey: The wedding is one day, but the journey to it is just as beautiful.

Planning a wedding is like planning multiple events rolled into one. But with a clear checklist and smart delegation, you can make it joyful instead of stressful.

The Ultimate Honeymoon Checklist

Glow Far Away: How to Choose the Right Hair and Makeup Artists for a Destination Wedding

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RSVP Tracking by Events

Track RSVPs for each individual event (Haldi, Mehendi, Reception, etc.)
Guests can confirm names of family members attending in the app
Helps plan seating, food, rooms, and gifts without over-preparing

Who is Who Directory

Guests can create short intros and add their relation to the couple
Helps others discover who’s from which side
Makes mingling and making connections easier

Guest Wall

A social wall for guests to post updates, photos, and countdowns
Start the celebration before the actual events begin
Build excitement and a sense of community

Groups & Private Messaging

Create private chat groups for cousins, sangeet troupe, or travel buddies
Guests can coordinate plans or just have fun chats
Messages are preserved as part of your wedding memories

Smart Guest Lists & Task Tracking

Auto-organize guests by services, gifts, and attendance
Live-shared with all hosts — no duplicated effort
Replace chaotic spreadsheets with clean, real-time tracking

Venue Directions & Landmarks

Add detailed directions, Google Maps links, Parking Info, photos of the venue, and public transport tips
Add directions by landmarks as needed
Helps guests navigate unfamiliar venues with ease

Live Updates for Guests

Instantly inform guests of last-minute changes
Notify about delays, venue shifts, or timing updates
Keep everyone informed and reduce confusion

Arrival & Departure Info

Guests submit travel plans — airport, train, or bus
Hosts view everyone’s arrivals/departures in one report
Assign pickups, drop-offs, and meet guests at the right time

Collect Guest Documents

Guests can securely upload ID proofs or required documents
Hosts access everything in one place
No lost emails or last-minute WhatsApp forwards

Behind-the-Scenes Memories

Upload fun and candid moments from behind the scenes
Share prep bloopers, dance practice pics, and heartfelt chaos
Preserve memories that don’t happen on the main stage

Barat Location Sharing

Share real-time updates of the baraat’s movement
Keeps bride’s side informed and ready
Reduces constant “Where are they?” messages and adds fun!

Multiple Hosts, One App

Allow multiple people to add or update guest data
Everyone has access to the same real-time info
No need to depend on a single “master list” person

Ask the Host

Add photos and contact numbers of key helpers or coordinators
Guests know exactly who to call for help
Prevents important people (like parents!) from being overwhelmed

Guest Services Info

Share service details like safa tying, ironing, makeup, etc.
Guests only see services they’re offered
Include location, timing, and contact info for each service

Photo Sharing by Event

Guests upload photos into the app by event (e.g., Sangeet, Wedding)
Photos are categorized, easy to browse, and captioned
Helps preserve candid moments you might’ve missed

Personalized Digital Invites

Send stunning digital invitations customized for each guest
Guests only see events they’re actually invited to
Easily update date, time, or venue — everyone gets notified instantly

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